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Required Information for Hard Copy Resumes

Note: This information only pertains to applicants who wish to mail a hardcopy resume in lieu of submitting an electronic resume. If you use the electronic process, you will be providing all of this information.

Due to laws and requirements covering Federal employment, we must collect information such as military service and previous Federal employment to determine the proper way to refer your application for consideration. If you do not provide this information, we will not be able to process your resume and you will not receive any further consideration.

If you have completed your resume using the electronic application process, you have already been prompted to provide all of the required information and should disregard this document. However, applicants who elect to use an alternate method to develop their resume must provide the Required Resume Information and Supplemental Information described below and must mail this information to:

National Aeronautics and Space Administration (NASA)
4200 Rideout Road
Resume Operations Center/ Mail stop: HS50,
Marshall Space Flight Center, AL 35812

Hardcopy resumes are accepted; however electronic submission of applications is preferred. If you submit your application electronically, please do not send a hardcopy of the resume. Also, do not send documentation such as transcripts and proof of veterans' preference eligibility. These documents will be requested by the Center announcing the vacancy if needed.

Your resume may not be longer 32,000 characters. You should use a standard business font and pitch.

Mailed resumes must be received by close of business (5:00 p.m. Eastern time) on the closing date of the vacancy announcement. Keep in mind delivery times may vary.



  1. Vacancy number
  2. Position title of vacancy
  3. Pay plan, grade and series of vacancy


  1. Name
  2. Contact Information (Home and/or Work Number, Current Address, Email Address)
  3. U.S. Citizenship (Except for SES positions, you must be a U.S. citizen to be eligible for consideration)

WORK EXPERIENCE: (Describe current position first)

  1. Start and End Dates per position (month, day and year)
  2. Employer's Name
  3. Position Title, Pay Plan, Series, Grade (If Federal, non-military position)
  4. Date of Last Promotion (If Federal, non-military position)
  5. Indicate if Position was Permanent, Term or Temporary (If Federal, non-military position)
  6. Annual Salary (If non-Federal position)
  7. Hours Worked Per Week
  8. Description of Duties


To receive consideration for some NASA positions you must provide information regarding your successful completion of a degree in a particular field from an accredited academic institution. Review the 'How to Apply' section of the Vacancy Announcement to determine whether a degree and/or specific college coursework is required. If yes, you must provide the information within the body of your resume. Transcripts will not be accepted at this time. You will only be asked to provide a transcript if you are tentatively selected for a position.

  1. Name of School, College or University Attended and Location.
  2. Degree or Certificate Awarded
  3. Date Your Degree was Received or When it is Expected (if qualifying based on education)
  4. Your Grade Point Average and Scale (e.g., 3.8 of 4.0 grade scale)
  5. Specific Coursework with Semester or Quarter Hours Credited, as required by the vacancy announcement.


The following information is not required, but if relevant, you are encouraged to include this information. It will be included in the six page limit.

SUPPLEMENTAL INFORMATION (This section is also required, but is not included in the 32,000 character limit.)

1. Clearly indicate whether or not you claim veterans' preference, and if so, what preference you claim.

Veterans who are disabled, or served in active duty in the Armed Forces during certain specified periods or in military campaigns, are given preference in Federal employment.

(Note: The veterans' preference requirements have changed over the last few years. Members of the armed services who entered the services after October 16, 1976, must possess a campaign badge or expeditionary medal or must have served in the Gulf War to be eligible for 5 point veterans' preference. Please note that the National Defense Service Medal is not a campaign badge or expeditionary medal.) You may want to use NASA's Resume Guide to determine your eligibility or view veteran's information on OPM's website, Go to the index to locate information for veterans.

2. Indicate whether or not we may contact your Current Supervisor.

If you indicate yes, please be sure to include your supervisor's name and phone number in your work history section.

3. Indicate whether or not you are eligible for one of the special hiring authorities described below.

The Federal government has many special hiring authorities that provide optional means to consider certain applicants. These authorities have very specific eligibility requirements. After you read the definitions below, identify any appropriate employment category or authority that applies to you. The NASA Applicant Guide has more information on this subject.

Veterans Recruitment Appointment (VRA):

If you are a qualified and eligible veteran, the VRA authority provides a way for you to be non-competitively appointed to a position at or below GS-11 (or an equivalent grade in another pay system, e.g., Federal Wage System). After two years of successful employment, you are converted to a permanent career or career-conditional appointment.

You may be eligible for a VRA if you fall into any of the following categories:

If meet one or more of the first three categories, you have permanent eligibility under the VRA authority. If you qualify as a recently separated veteran, you must be appointed within three years of the date of your last separation from active duty.

Veterans Employment Opportunities Act (VEOA) Appointments:

This authority allows eligible individuals to compete for vacancies that are advertised under Merit Promotion procedures (i.e. limited to current or former Federal civilian employees in competitive service positions) if we are accepting applications from individuals outside of NASA. You are eligible for consideration under VEOA if you:

Schedule A Hiring Authority for Persons with Disabilities:

This is a special hiring authority for persons who have intellectual disabilities, severe physical disabilities, or psychiatric disabilities. Before appointment, the individual must be able to provide proof of the disability (e.g., records, statements, or other appropriate information) issued by a licensed medical professional (e.g., a physician or other medical professional duly certified by a State, the District of Columbia, or a U.S. territory, to practice medicine); a licensed vocational rehabilitation specialist (State or private); or any Federal agency, State agency, or an agency of the District of Columbia or a U.S. territory that issues or provides disability benefits.

4. Federal Additional Information Section. If you have any Civilian Federal Experience, you must also provide the information requested below. More information on all of these topics is available in the Applicant Guide.

a. Highest Grade Held

This information is necessary so that we can determine your eligibility for consideration. Provide the highest pay grade (including the pay plan, i.e. GS) you have held on a permanent basis and the dates that you held that grade. NOTE: Do not include the grade of a position you held on a temporary promotion. Temporary promotions are not promotions made on a "permanent basis."

b. Buyout or Voluntary Separation Incentive Payment

A Buyout or Voluntary Separation Incentive Payment is a payment made to Federal employees as an incentive to retire or resign. Indicate if you have ever accepted a Buyout/Voluntary Separation Incentive Payment (VSIP). If you answer yes, provide the date.

c. Career Transition Programs

If you are eligible for priority consideration under the programs outlined below, please identify the basis of your eligibility for consideration.

ICTAP (INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN) : A participant in this plan is a current or former federal employee displaced from a Federal agency. To be eligible, you must have received a formal notice of separation such as a RIF separation notice. If you are an ICTAP eligible, you will be provided priority consideration for vacancies within your commuting area for which you apply and are well qualified. See the Basis for Rating section in the vacancy announcement for definition of well qualified.

CTAP (CAREER TRANSITION ASSISTANCE PLAN): A participant in this plan is a current or former NASA employee who has been separated or received a certificate of expected separation or official certification that his or her position is surplus, i.e. a notice that your position will be abolished or that you are eligible for discontinued service retirement. If you are a CTAP eligible, you will be provided priority consideration for vacancies in your commuting area for which apply and are well qualified. See the Basis for Rating section in the vacancy announcement for definition of well qualified.

d. Priority Repromotion Consideration

If you are a NASA employee who is on grade and/or pay retention due to a reduction in force or reclassification action, you are entitled to first consideration for vacancies for which you apply (no higher than your previous grade).

e. NASA Employment Status

If you are currently a NASA employee, please indicate whether you are permanent, term (with or without conversion eligibility), or temporary. NASA contractors are not considered NASA employees. Please indicate at which Center you work.

5. Please provide specific information about how you wish to be considered for this vacancy.

If you are applying for a position that is being filled at multiple grade levels and/or locations, please state for which grades and at which locations you wish to be considered.

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NASA Official: Rachel Stewart